Add Out Of Office To Outlook Calendar

Introduction

Are you planning to go on a vacation or a business trip? Do you want to let your colleagues and clients know that you won’t be available during a certain period? One of the most efficient ways to do that is to add an out-of-office message to your Outlook calendar.

What is an Out-of-Office Message?

An out-of-office message is an automated email reply that notifies the sender that you are not available to respond to their email. This message can be set up in your email client, but it can also be added to your Outlook calendar.

How to Add an Out-of-Office Message to Your Outlook Calendar

Adding an out-of-office message to your Outlook calendar is quick and easy. Here’s how to do it:

Step 1: Open Your Outlook Calendar

Open your Outlook calendar by clicking on the “Calendar” icon in the bottom left corner of your screen.

Step 2: Create a New Appointment

Click on the “New Appointment” button in the top left corner of your screen, or press “Ctrl+N” on your keyboard.

Step 3: Set the Date and Time for Your Out-of-Office Message

Select the date and time for your out-of-office message by clicking on the “Start” and “End” fields. You can also choose to set a recurrence pattern if you will be out of the office for an extended period.

Step 4: Add Your Out-of-Office Message

In the “Subject” field, type a message that explains that you will be out of the office. In the “Location” field, you can add more details about your absence, such as the reason for your absence or the name of your substitute.

Step 5: Set Your Availability

In the “Show As” field, select “Out of Office” from the drop-down menu to indicate that you will not be available during this time.

Step 6: Save Your Out-of-Office Message

Click on the “Save and Close” button in the top left corner of your screen to save your out-of-office message to your Outlook calendar.

Question and Answer

Q: Can I Customize My Out-of-Office Message?

A: Yes, you can customize your out-of-office message to include more details about your absence, such as the reason for your absence or the name of your substitute.

Q: Can I Set Different Out-of-Office Messages for Different Time Periods?

A: Yes, you can set different out-of-office messages for different time periods by creating separate appointments in your Outlook calendar.

Q: How Do I Turn Off My Out-of-Office Message?

A: To turn off your out-of-office message, simply delete the appointment from your Outlook calendar or change the “Show As” field to “Busy” or “Free.”