How To Share Your Outlook Calendar Outside Your Organization

Introduction

Sharing your Outlook calendar with colleagues and clients within your organization is a common practice. However, what if you need to share your calendar with someone outside your organization? It can be more complicated, but it’s still possible. In this article, we will guide you through the steps to share your Outlook calendar outside your organization.

Step 1: Check Your Permissions

Before you share your Outlook calendar, you need to make sure that you have the correct permissions. Ask your IT department or administrator to grant you the necessary permissions to share your calendar with external users.

Step 2: Create a New Calendar

If you want to share only certain events with an external user, you can create a new calendar and share that calendar instead of your primary calendar. To create a new calendar, right-click on your primary calendar and select “New Calendar.”

Step 3: Share Your Calendar

Once you have the correct permissions and have created a new calendar (if necessary), you can start sharing your calendar with external users. To share your calendar, follow these steps:

1. Open your Outlook calendar and select the calendar you want to share.
2. Click on the “Share” button in the top ribbon.
3. Select “Share Calendar.”
4. In the “To” field, enter the email address of the external user you want to share your calendar with.
5. Select the level of details you want to share (e.g., availability only, limited details, full details).
6. Click “Send.”

Step 4: Accept the Invitation

Once you send the invitation to share your calendar, the external user will receive an email with a link to accept the invitation. The external user will need to click on the link and follow the instructions to add your calendar to their Outlook.

Question and Answer

Q: Can I share my calendar with multiple external users?

A: Yes, you can share your calendar with multiple external users by adding their email addresses in the “To” field when you share your calendar.

Q: Can I revoke access to my calendar?

A: Yes, you can revoke access to your calendar at any time by opening the calendar sharing invitation and selecting “Remove User.”

Conclusion

Sharing your Outlook calendar outside your organization can be a useful tool for collaborating with clients and partners. By following these steps, you can easily share your calendar with external users while maintaining control over the information you share. Remember to check your permissions, create a new calendar (if necessary), and choose the level of details you want to share. Happy sharing!